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Cola Chic's Boutique Event Vendors
Vendor Access to Upcoming Events
Cola Chic's Boutique values collaboration with trusted vendors to create exceptional, elevated shopping experiences. This document outlines vendor access guidelines, scheduling, expectations, and contact procedures for upcoming events hosted by Cola Chic's Boutique.
Event Access and Eligibility
Approved Vendors: Only vendors pre-approved by Cola Chic's Boutique may access event spaces. Approval is based on brand alignment, product quality, and availability to meet concierge-level service standards.
Application: Vendors must submit a vendor application at least 18 days prior to the event date. Late applications may be considered at management discretion.
Insurance & Compliance: Vendors must comply with all local health, safety, and permitting requirements relevant to their services or products.
Scheduling & Arrival
Load-In Window: Vendors will be given a specific load-in window and must adhere to the assigned time.
Setup Time: Standard setup time is 60 minutes unless otherwise specified. Vendors should arrive prepared with all necessary equipment, fixtures, and signage.
Breakdown & Load-Out: Breakdown must begin no earlier than the event end time and be completed within the designated load-out window.
Space, Amenities & Restrictions
Assigned Spaces: Event floor plans and booth assignments will be distributed 5-7 days prior to the event. Cola Chic's Boutique reserves the right to adjust placements for operational needs.
Power & Wi-Fi: Basic electrical access will be provided where indicated.
Signage & Presentation: All vendor signage and displays must align with Cola Chic’s aesthetic standards—clean, sophisticated, and feminine chic. Any signage deemed inconsistent with brand tone may be modified or removed.
Product Restrictions: Cola Chic's Boutique reserves exclusivity for certain categories where applicable. Competing vendors may not be permitted in the same event without prior approval.
Staffing & Conduct
Professionalism: Vendor staff must present with professional attire and demeanor consistent with Cola Chic’s concierge experience.
Customer Interactions: Vendors are expected to provide courteous, concierge-level service and to coordinate closely with Cola Chic staff for customer referrals, returns, or special requests.
Sales, Payments & Fees
Transaction Processing: Vendors are responsible for their own point-of-sale systems unless otherwise arranged. All transactions must comply with applicable tax laws.
Fees & Commissions: Any vendor fees, commissions, or revenue-share arrangements will be included in the vendor agreement. Fee schedules and payment deadlines will be communicated upon approval.
Refunds & Returns: Vendors must clearly communicate their return and refund policies to customers and to Cola Chic’s staff prior to the event.
Promotions & Marketing
Co-Branding: Collaborative marketing opportunities is encouraged. Use of Cola Chic’s logo in vendor materials requires written permission.
Social Media: Vendors are encouraged to promote their participation on social channels. Event hashtags and approved assets will be provided. All promotional content should reflect Cola Chic’s brand standards.
Health & Safety
Protocols: Vendors must adhere to current health and safety protocols in effect on the event date, including any specific requirements related to food handling, hygiene, or public safety.
Incident Reporting: Any incidents, damages, or customer complaints must be reported immediately to on-site Cola Chic management.
Cancellation & Changes
Event Cancellation: Cola Chic’s Boutique will notify vendors of event cancellations or major changes as soon as possible. Refunds of vendor fees will be processed according to the vendor agreement.
Vendor Cancellation: Vendors who cancel within a specified timeframe may forfeit fees. Cancellation policies will be detailed in the vendor agreement.
Contact & Next Steps
Submission Deadline: Submit applications and special requests no later than 12 days prior to the event.
Vendor Coordinator: For questions, scheduling, and approvals, contact the Cola Chic Vendor Coordinator via email during business hours. Response times are typically 2–3 business days.
Agreement Execution: Approved vendors will receive a vendor agreement outlining fees, logistics, and specific event requirements. Execution of the agreement and receipt of required documents secure vendor participation.
Cola Chic’s Boutique is committed to curating a refined vendor roster that enhances our brand experience and delights our clientele. We look forward to collaborating with professional vendors who share our standards of quality and service.
Vendor Access to Upcoming Events
Cola Chic's Boutique values collaboration with trusted vendors to create exceptional, elevated shopping experiences. This document outlines vendor access guidelines, scheduling, expectations, and contact procedures for upcoming events hosted by Cola Chic's Boutique.
Event Access and Eligibility
Approved Vendors: Only vendors pre-approved by Cola Chic's Boutique may access event spaces. Approval is based on brand alignment, product quality, and availability to meet concierge-level service standards.
Application: Vendors must submit a vendor application at least 18 days prior to the event date. Late applications may be considered at management discretion.
Insurance & Compliance: Vendors must comply with all local health, safety, and permitting requirements relevant to their services or products.
Scheduling & Arrival
Load-In Window: Vendors will be given a specific load-in window and must adhere to the assigned time.
Setup Time: Standard setup time is 60 minutes unless otherwise specified. Vendors should arrive prepared with all necessary equipment, fixtures, and signage.
Breakdown & Load-Out: Breakdown must begin no earlier than the event end time and be completed within the designated load-out window.
Space, Amenities & Restrictions
Assigned Spaces: Event floor plans and booth assignments will be distributed 5-7 days prior to the event. Cola Chic's Boutique reserves the right to adjust placements for operational needs.
Power & Wi-Fi: Basic electrical access will be provided where indicated.
Signage & Presentation: All vendor signage and displays must align with Cola Chic’s aesthetic standards—clean, sophisticated, and feminine chic. Any signage deemed inconsistent with brand tone may be modified or removed.
Product Restrictions: Cola Chic's Boutique reserves exclusivity for certain categories where applicable. Competing vendors may not be permitted in the same event without prior approval.
Staffing & Conduct
Professionalism: Vendor staff must present with professional attire and demeanor consistent with Cola Chic’s concierge experience.
Customer Interactions: Vendors are expected to provide courteous, concierge-level service and to coordinate closely with Cola Chic staff for customer referrals, returns, or special requests.
Sales, Payments & Fees
Transaction Processing: Vendors are responsible for their own point-of-sale systems unless otherwise arranged. All transactions must comply with applicable tax laws.
Fees & Commissions: Any vendor fees, commissions, or revenue-share arrangements will be included in the vendor agreement. Fee schedules and payment deadlines will be communicated upon approval.
Refunds & Returns: Vendors must clearly communicate their return and refund policies to customers and to Cola Chic’s staff prior to the event.
Promotions & Marketing
Co-Branding: Collaborative marketing opportunities is encouraged. Use of Cola Chic’s logo in vendor materials requires written permission.
Social Media: Vendors are encouraged to promote their participation on social channels. Event hashtags and approved assets will be provided. All promotional content should reflect Cola Chic’s brand standards.
Health & Safety
Protocols: Vendors must adhere to current health and safety protocols in effect on the event date, including any specific requirements related to food handling, hygiene, or public safety.
Incident Reporting: Any incidents, damages, or customer complaints must be reported immediately to on-site Cola Chic management.
Cancellation & Changes
Event Cancellation: Cola Chic’s Boutique will notify vendors of event cancellations or major changes as soon as possible. Refunds of vendor fees will be processed according to the vendor agreement.
Vendor Cancellation: Vendors who cancel within a specified timeframe may forfeit fees. Cancellation policies will be detailed in the vendor agreement.
Contact & Next Steps
Submission Deadline: Submit applications and special requests no later than 12 days prior to the event.
Vendor Coordinator: For questions, scheduling, and approvals, contact the Cola Chic Vendor Coordinator via email during business hours. Response times are typically 2–3 business days.
Agreement Execution: Approved vendors will receive a vendor agreement outlining fees, logistics, and specific event requirements. Execution of the agreement and receipt of required documents secure vendor participation.
Cola Chic’s Boutique is committed to curating a refined vendor roster that enhances our brand experience and delights our clientele. We look forward to collaborating with professional vendors who share our standards of quality and service.